Dashboard
Welcome back! Here's what's happening at Al Rabeeh Dental Clinic.
847
Total Stock Items
↑ 3.2% this month
12
Open Purchase Orders
→ Same as last week
BHD 4,218
Month Procurement Spend
↑ 8.1% vs last month
23
Low Stock Alerts
↑ 5 new alerts today
7
Pending GRNs
→ 2 due today
BHD 1,562
Unpaid Invoices
↓ Overdue: 3
📊 Monthly Procurement Spend (BHD)
🏥 Branch Stock Levels
🛒 Recent Purchase Orders
| PO # | Supplier | Amount | Status |
|---|---|---|---|
| PO-2024-0089 | Gulf Medical Supplies | BHD 482.500 | Pending |
| PO-2024-0088 | Dental World Co. | BHD 1,240.000 | Approved |
| PO-2024-0087 | MedTech Bahrain | BHD 318.750 | Received |
| PO-2024-0086 | Pharma Plus | BHD 720.000 | Closed |
| PO-2024-0085 | Gulf Medical Supplies | BHD 955.250 | Overdue |
🧾 Recent Sales Invoices
| Invoice # | Patient | Amount | Status |
|---|---|---|---|
| SI-2024-0412 | Ahmed Al Mansoori | BHD 45.000 | Paid |
| SI-2024-0411 | Fatima Hassan | BHD 120.500 | Pending |
| SI-2024-0410 | Mohammed Al Khalifa | BHD 88.000 | Paid |
| SI-2024-0409 | Sara Al Zahra | BHD 32.750 | Paid |
| SI-2024-0408 | Khalid Hussain | BHD 215.000 | Overdue |
🔔 System Alerts8 Active
Critical: Dental Gloves (Medium) — Only 12 units remaining at Manama Branch (Min: 50)
2 hours ago
Expired: Lidocaine HCl 2% batch BT-2023-112 expired 3 days ago — Quarantine immediately
3 hours ago
PO-2024-0085 from Gulf Medical Supplies is overdue by 5 days — Payment pending BHD 955.250
5 hours ago
GRN-2024-0034 partially received — 3 items missing from Gulf Medical order
Yesterday
Stock transfer request TR-2024-0067 pending approval from BranchManager
Yesterday
Composite Resin A2 expiring in 18 days — Consider early use or return to supplier
2 days ago
Suppliers
Manage vendor and supplier records
| Supplier ID | Company Name | Contact Person | Phone | Category | Credit Limit | Payment Terms | Status | Actions |
|---|
New Purchase Flow
Create purchase order, receive goods, and process payment
1
Supplier & Items
2
Review & Submit
3
GRN Receive
4
Payment
Supplier Information
Order Items
| Item | Unit | Qty | Unit Price (BHD) | VAT 10% | Total (BHD) | |
|---|---|---|---|---|---|---|
| BHD 0.000 | BHD 0.000 | |||||
| Subtotal: | BHD 0.000 | BHD 0.000 | ||||
Purchase Order Review
Please review all details before submitting the purchase order for approval.
Goods Receipt Note (GRN)
PO has been approved. Record the goods received at the delivery location.
| Item | Ordered Qty | Received Qty | Batch No. | Expiry Date | Condition |
|---|
Payment Processing
GRN submitted. Goods received and stock updated.
Subtotal:BHD 0.000
VAT (10%):BHD 0.000
Total Payable:BHD 0.000
Purchase Orders
Track and manage all purchase orders
| PO Number | Supplier | Date | Required Date | Items | Subtotal | VAT | Total | Status | Actions |
|---|
Goods Received Notes
Track all goods receipts against purchase orders
| GRN # | PO Reference | Supplier | Received Date | Location | Items | Status | Received By | Actions |
|---|
Purchase Invoices
Supplier invoices with VAT breakdown
| Invoice # | Supplier | PO Ref | Invoice Date | Due Date | Subtotal | VAT 10% | Total | Status | Actions |
|---|
Warehouses & Stores
Manage all storage locations
Stock Transfer
Transfer items between warehouses and branches
Transfer Details
Transfer Items
| Item | Available | Transfer Qty | Unit | Notes | |
|---|---|---|---|---|---|
| — |
Recent Transfers
| TR # | From | To | Date | Items | Status | Initiated By |
|---|
OPD Stock Requests
Submit and manage OPD supply requests
New Stock Request
Requested Items
| Item | Unit | Requested Qty | Reason | |
|---|---|---|---|---|
My Recent Requests
| Request # | Date | Items | Urgency | Status | Response |
|---|
Items Catalog
Manage all inventory items and products
| Item Code | Name | Category | Type | Unit | Unit Price | Selling Price | Current Stock | Min Level | Status | Actions |
|---|
Add New Item
Register a new inventory item
1. Basic Information
2. Item Type & Tracking
3. Pricing
4. Reorder Settings
5. Additional Information
Expiry Tracker
Monitor product shelf life and expiry dates
0
Expired
0
Critical (<7 days)
0
Warning (<30 days)
0
Safe (>30 days)
| Item Name | Batch No. | Location | Qty | Manufacture Date | Expiry Date | Days Remaining | Status | Action |
|---|
💰 Patient Billing
Patient lookup, POS billing, and open charges
Search for a patient or
Sales Invoices
All patient and service invoices
| Invoice # | Patient | Branch | Date | Items | Subtotal | VAT | Total | Payment | Status | Actions |
|---|
📈 Smart Report Builder
Build, filter, visualise and export any report
Report Configuration
📊
Configure and run a report
Select a report type on the left, set your date range, then click Run Report
Export
📊 Consumption vs Sales
Upload consumption data, reconcile against invoices, analyse margins
📥 Download Template
Use our standard XLSX template to record physical consumption data. Fill in the columns exactly as shown, then upload below.
Template columns (12):
Date | Patient CPR | Patient Name | Branch | Doctor | Item Code | Item Name | Qty Consumed | Unit Cost BHD | Total Cost BHD | Invoice Ref | Notes
📤 Upload Consumption Data
📂
Drop file here or click to browse
Accepts .xlsx, .xls, .csv
🔍 Stock Audit
Physical stock count, variance analysis & ERP reconciliation
Audit Session Setup
User Management
Manage portal users, roles, and permissions
Role Hierarchy
👑 SuperAdmin
↓
🔧 SysAdmin
↓
🛒 Procurement
🏥 BranchManager
↓
👨⚕️ OPD Staff
Portal Users
| Name | Role | Department | Branch | Status | Last Login | Actions |
|---|
🔑 Portal Credentials (Staging)
| Role | Password | Notes | |
|---|---|---|---|
| SuperAdmin | superadmin@alrabeeh.com | SuperAdmin@2024 | Full system access |
| SysAdmin | admin@alrabeeh.com | Admin@2024 | System administration |
| SysAdmin | sysadmin@alrabeeh.com | SysAdmin@2024 | Alternate sysadmin |
| Procurement | procurement@alrabeeh.com | Procure@2024 | PO, GRN, Invoices |
| BranchManager | branch.manama@alrabeeh.com | Branch@2024 | Manama Branch |
| BranchManager | branch.riffa@alrabeeh.com | BranchR@2024 | Riffa Branch |
| BranchManager | manager@alrabeeh.com | Manager@2024 | General manager |
| OPD | opd1@alrabeeh.com | OPD1@2024 | OPD-1 staff |
| OPD | opd2@alrabeeh.com | OPD2@2024 | OPD-2 staff |
| OPD | opd3@alrabeeh.com | OPD3@2024 | OPD-3 staff |
| OPD | staff@alrabeeh.com | Staff@2024 | General OPD |
Permissions Matrix
| Module | SuperAdmin | SysAdmin | Procurement | BranchMgr | OPD |
|---|---|---|---|---|---|
| Dashboard | ✓ | ✓ | ✓ | ✓ | ✓ |
| Suppliers | ✓ | ✓ | ✓ | ✕ | ✕ |
| Purchase Orders | ✓ | ✓ | ✓ | View | ✕ |
| GRN | ✓ | ✓ | ✓ | ✓ | ✕ |
| Invoices (Purchase) | ✓ | ✓ | ✓ | View | ✕ |
| Warehouses | ✓ | ✓ | ✓ | ✓ | View |
| Stock Transfer | ✓ | ✓ | ✓ | ✓ | ✕ |
| OPD Requests | ✓ | ✓ | View | Approve | Submit |
| Items Catalog | ✓ | ✓ | ✓ | View | View |
| POS Billing | ✓ | ✓ | ✕ | ✓ | ✓ |
| Reports | ✓ | ✓ | Limited | Limited | ✕ |
| Stock Audit | ✓ | ✓ | ✕ | ✓ | ✕ |
| User Management | ✓ | ✓ | ✕ | ✕ | ✕ |
| Audit Trail | ✓ | ✓ | Own | Own | Own |
Audit Trail
Complete log of all system actions
| Timestamp | User | Role | Module | Action | Record ID | Details | IP Address |
|---|